The name of the Association shall be the Sidmouth Chamber of Commerce. Its objects shall be to promote and protect the trading and commercial interests of the town and immediately surrounding area and to take such action (whether Local, Parliamentary or otherwise) as may be conducive to the welfare of the Members, townspeople and visitors.
The income of the Sidmouth Chamber of Commerce shall be applied towards the promotion of its objects, payment of the cost of affiliation to such local and national bodies as may be approved by the members and the discharge of the Chamber`s liabilities.
On a winding up of the Chamber the net assets or liabilities shall be divided equally between all persons who, at the date of such winding up, hold Full Membership Status and who have paid their subscription for the current year.
Any Proprietor, Firm or Company engaged in the professional or commercial life of the town or its immediately surrounding area shall be eligible to apply for membership. For the purpose of membership the establishment concerned shall be regarded as the member, and through the medium of a duly accredited representative shall be entitled to all the privileges of membership.
In the event that the Proprietor, Firm or Company ceases to be engaged in the professional or commercial life of the town then the Proprietor, Firm or Company together with all duly accredited representatives shall officially cease to be a member at the end of the latest subscription period subscribed.
Any application for membership shall require the approval of the Executive Committee.
Retired Membership (Individual Status)
Any individual formerly engaged in business as Proprietor or duly accredited representative of a Firm or Company in any location (whether in the Sidmouth area or anywhere else in the United Kingdom) shall be eligible to apply for Individual Membership status if the conditions for Full Membership status are not met.
Individual Membership status can only be applied to an individual. For the avoidance of doubt, that individual is not entitled to appoint duly accredited representatives.
Any application for Individual Membership shall require the approval of the Executive Committee.
The amount of the subscription and discount (if any) for the year that commences 1st January following the Annual General Meeting shall be determined by the membership at the Annual General Meeting and shall be due on 1st January in each year. New members joining after 31st January in any year shall pay a pro rata sum until 31st December, but new members joining after 30th September in any year shall be offered membership until 31st December of the following year upon payment of one full year’s subscription. If a subscription has not been paid by 31st March in the year it falls due the Executive Committee may in its absolute discretion terminate the membership of that proprietor, firm or company.
The amount of the subscription for the year that commences 1st January following the Annual General Meeting shall be determined by the membership at the Annual General Meeting and shall be due on 1st January in each year. The subscription will be a nominal amount and as such shall not be offered on a pro rata basis. If a subscription has not been paid within 3 months of falling due, the Executive Committee may in its absolute discretion terminate the membership of that individual.
The President of the Chamber will act as Chairman in the event of the indisposition of the Chairman and Vice-Chairman.
The election of a new President may only be made following the resignation of, or the inability of the incumbent to continue as a result of illness or otherwise, and may only take place at the Annual General Meeting of the Chamber.
The appointment, remuneration, terms of reference and termination of employment shall be the responsibility of the Executive Committee.
A General Meeting of the Chamber Members shall be held not later than 31st March in each year and shall be referred to as THE ANNUAL GENERAL MEETING when the following business shall be transacted:
Every paid-up member of the Chamber shall have the right to submit a notice of motion, in writing, to be in the hands of the Secretary fourteen days before the next General Meeting. All notices of motion shall be placed on the agenda which will be sent to all members with the notice of the meeting. Any business raised at a General Meeting of which previous notice has not been given may be discussed or deferred at the discretion of the Chairman.
In addition to the Annual General Meeting the Chamber shall meet on such occasion as the Executive shall determine to consider the report of the Executive and any other committees. Those reports may also be made to members by post, email or announcement at Breakfast Club meetings.
On the written request to the Secretary of not less than six members, a Special General Meeting of the Chamber shall be convened within fourteen days of such request; notice of such meeting to be conveyed by the Secretary to all the members.
At the Annual General Meeting, General and Special General Meetings a total of ten members shall form a quorum. Every paid-up member through its duly accredited representative has one vote which may be used in relation to each motion before the meetings. In the case of equal voting the Chairman shall have an extra vote.
Not later than seven days prior to each meeting the Minutes of the preceding meeting shall be circulated and, if approved, signed by the Chairman at the meeting. All communications received by the Secretary shall be read immediately after the confirmation of the Minutes. Speeches prior to a vote on a motion shall be at the discretion of the Chairman and all members shall comply with the Chairman`s directions as to the conduct of all meetings.
Alterations or Additions to the Constitution may be made at the Annual General Meeting or any Special Meeting of the Chamber called for that purpose provided that notice in writing of any proposed addition to or alteration of the Constitution shall have been delivered to the Secretary at least one calendar month before the date of such meeting and the Secretary shall have given fourteen days notice thereof to all members. It shall be within the power of the Meeting to accept any amendment relative to the proposed alterations or addition. No such alteration or addition shall be adopted unless carried by a two-thirds majority of those present and voting.